Museums
Preserve heritage collections, make accession files and curatorial records searchable, and support access projects, grant reporting, and exhibition research.
A digital archive, without the vendor quote
Decades of paper. Finally searchable.
Boxes of board minutes, donor letters, case files, registries, and church records — impossible to search, too expensive to professionally scan. Boxchive turns phone photos of those pages into a keyword-searchable, organized archive.
The honest cost comparison
A $50,000 enterprise scanning quote, or one phone and one subscription.
Enterprise scanning vendor
~$50,000
- — On-site or shipped-out scanning
- — Capital project, board approval, RFPs
- — Long timelines; records leave the building
- — Quote-based, often opaque pricing
Boxchive
$100–$500 / month
- — A volunteer, a phone, and a subscription
- — Records stay on your shelves
- — Complex processing around $0.05 / page
- — Cancel when the boxes are done
Pricing depends on volume and material complexity. We'll give you a real number after a free assessment — not a six-figure ballpark.
How it works
From a box on the shelf to a searchable archive.
- I.
Photograph the pages
A staff member or volunteer photographs documents with any modern phone. No scanners, no shipping, no chain-of-custody paperwork. Records stay where they belong.
- II.
Read and extract
Boxchive runs OCR on every page and extracts dates, names, and other entities — even from imperfect photos and aged paper.
- III.
Sort and file
Pages are classified by document type — minutes, correspondence, registries, case files — and filed using your organization's existing naming convention.
- IV.
Search the archive
Your finished archive is fully keyword-searchable. Find a donor letter from 1962 or every mention of a family name in under a second.
Who this is for
Different records. Same problem. We speak each of your languages.
Historical societies
Rescue local records from boxes, filing cabinets, and back rooms. Make minutes, photographs, registers, and ephemera searchable for members and researchers.
Law firms
Bring old matter archives and closed case files under retention control. Retrieve correspondence, exhibits, and engagement records by client, party, or date.
Churches & religious organizations
Digitize baptism, marriage, and burial registries, council minutes, donor letters, and community history — without sending irreplaceable books off-site.
Libraries
Make local history collections, vertical files, and special collections searchable for patrons doing genealogical, civic, or academic research.
A note on handwritten and fragile material
We won't pretend OCR is perfect on a century-old ledger.
Typed and printed records OCR cleanly. Handwritten, faded, water-damaged, and otherwise fragile pages are flagged and human-reviewed for quality before they land in your archive. You get an honest record of what was confidently transcribed and what needs a second pair of eyes — not a false sense of completeness.
Free digitization assessment
Find out what your archive would actually cost.
Tell us a little about your boxes. We'll come back with a realistic monthly estimate, a sample workflow tailored to your records, and an honest read on whether Boxchive is the right fit — or whether you genuinely do need a traditional scanning vendor.
- — No sales call required
- — No six-figure ballpark
- — We'll tell you if we're not the right fit